Officer Roles
President
The President serves as the club's Chief Executive Officer, responsible for general supervision and operation of the club. The President presides at club meetings and directs the club in a way that meets the educational growth and leadership needs of members. In cooperation with the Executive team, the President establishes long-term and short-term plans for club growth. The President must:
- Ensure Club officers meet Club officer and Club meeting standards.
- Oversee plan to achieve Distinguished Club Program (DCP) goals and ensure Club is a Distinguished Club
- Encourage communication and leadership development through promoting of CTM, ATM, CL and AL awards
- Ensure Club has an ongoing membership building program
- Attend and vote Club's proxy at District council meetings or ensure Club member attends and proxies vote to that member
- Oversee administrative operation of Club in compliance with the Club Constitution and Bylaws
- Maintain relationship with the District and Toastmasters International
- Arrange for a replacement if unable to attend a club or Executive Committee meeting
- Search for leaders, ensure all Club offices are filled for the succeeding term, and ensure timely elections are conducted
- Prepare your successor for office
- Attend District-sponsored Club officer training
VP of Education
The VPE:
- Plans dynamic club meetings.
- Promotes the Toastmasters educational program to club members.
- Orients new members to the Toastmasters program and to the club.
- Ensures all members understand the importance of excellent evaluations and know how to evaluate.
- Presides in the absence of the President.
- Attends and votes at Area and District Council meetings.
- Votes at Regional and International business meetings.
VP of Membership
The VPM:
- Builds club membership
- Increases member satisfaction
- Prepares the Semi-annual Membership Report
VP of Public Relations
The VPPR:
- Plans a public relations program
- Prepares publicity materials
- Produces a club newsletter
Secretary
The Secretary:
- Maintains an accurate membership roster
- Records and reads meeting minutes
- Assists with the Semi-annual Membership Report
- Reports new Officers to World Headquarters
- Prepares and mails orders for Toastmasters supplies
- Circulates TIPS, the supply Catalog and The Toastmasters magazine
- Keeps the club Constitution and Bylaws
- Maintains general club correspondence
Treasurer
The Treasurer
- Prepares an annual budget for the club
- Provides the bank with a new signature card
- Notifies each club member in writing of dues payable
- Collects payable dues and fees
- Issues checks to World Headquarters for semi-annual membership dues/new members fees
- Pays all bills promptly
- Keeps complete and accurate records of all financial transactions
- Presents a verbal and written financial report monthly
- Submits club accounts for audit.
Sergeant at Arms
The SAA:
- Arranges room and equipment for each meeting.
- Greets all guests and members at each meeting.
- Maintains all club equipment and materials.
- Chairs the Social and Recreation Committee